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Office Manager Bookkeeper

We're looking for an office manager & fantastic bookkeeper who is a true self-starter, to join our small family business during an exciting & wild growth period! The ideal candidate will be highly organized, friendly, & excellent at prioritizing & managing multiple responsibilities.

 

Our work environment includes:

  • Modern office setting

  • Growth opportunities

  • Casual work attire

  • Relaxed atmosphere

Job Description

  • 5 days/week, M-F

  • Flex Hour Options. We know firsthand that families need flexible start/end work hours. We're totally willing to negotiate what works best for the ideal candidate. Mutually-beneficial options might include:

    • 7:30 am - 3:30 pm

    • 8:00 am - 4:00 pm

    • 8:30 am - 4:30 pm

    • 9:00 am - 5:00 pm

    • 9:30 am - 5:30 pm

  • Compensation:

    • Approximately $42,000/annually, commensurate with experience.

    • Bi-Annual Bonuses available, based on performance reviews.

    • Referral payments for recruiting high-quality projects, upon completion of the project.

  • Benefits:

    • Health Insurance

    • 2 Weeks PTO Annually

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Neutral Modern Simple Minimalist We Are Hiring Instagram Post (1).png

Office Environment

  • Office is located in Cahaba Heights below new Little Soles location, across from VHECH.

  • Updated, casual office with natural daylight.

  • Dress Code: Casual (athlesiure is acceptable)

  • Electronic Adjustable Standing/Sitting Desk provided.

  • Laptop provided.

  • Additional monitor provided.

  • Bathroom shared by 3 employees.

  • Fridge, microwave, coffee maker shared by 3 employees.

Requirements

You gotta be a QBO Guru with construction (or construction-adjacent) office experience!

  • Complete understanding of QuickBooks Online.

  • Construction bookkeeping experience of 2+ years.

  • Complete comfortability with computer products & the internet.

  • Excellent understanding of Google Suite, including Gmail, Google Drive, Google Sheets, Google Docs, & Google Calendar.

  • Knowledge of general office procedures, such as copying, scanning, filing, and mailing.

  • Knowledge of business & accounting terms & processes such as profit, ROI, assets, liabilities, reconciling, etc.

  • Ability to effectively manage time, meet deadlines, and work under pressure.

  • Ability to work independently & as a member of a team.

  • Ability to communicate effectively & professionally, both orally & in writing.

  • Innovative & creative in the form of continuous improvement to internal processes.

  • Flexible & adaptable to change.

  • Knowledge of general office procedures, such as copying, scanning, filing, & mailing.

  • Must be able to pass background check.

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Neutral Modern Simple Minimalist We Are Hiring Instagram Post (1).png

Superior Qualifications

The following qualities would be icing on the cake!

  • Experience with Tallie

  • Experience with Monday.com

  • Experience with Gusto

  • Understanding of construction processes, including assessments, estimates, licensing, permitting, change orders, subcontractors, vendors, etc.

Responsibilities

BOOKKEEPING

  • Maintain QuickBooks Online company data.

  • Maintain vendor & subcontractor records, including contact information, payment terms, W-9s, insurance, & any other information required.

  • Create & maintain customer records including contact & payment information.

  • Create monthly P&L statements & profitability reports.

  • Write weekly paychecks to 2 laborer employees.

  • Manage Accounts Payable.

  • Maintain time tracking records for 3-5 employees.

  • Record bank & payment transactions.

  • Prepare payroll via Gusto.

  • Make QBO journal entries.

  • Customize reports for the owners, outside accounting experts, government agencies, outside payroll services, and other interested parties.

  • Reconcile bank accounts and perform account analysis on assets and liability accounts.

  • Work with outside accountant to provide appropriate tax information.

  • Manage credit accounts with vendors.

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Neutral Modern Simple Minimalist We Are Hiring Instagram Post (1).png

Responsibilities

OFFICE MANAGEMENT

 

  • Maintain appropriate licensing for Jefferson & Shelby Counties & appropriate municipalities, licensing boards, etc.

  • Maintain proper insurance, tags, etc. for company assets.

  • Track client information & documents via Monday.com, Google Drive, PandaDoc, & QBO.

Interested?
Send your resume to: Jessie@BarnhillHomes.com