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Office Manager Bookkeeper
We're looking for an office manager & fantastic bookkeeper who is a true self-starter, to join our small family business during an exciting & wild growth period! The ideal candidate will be highly organized, friendly, & excellent at prioritizing & managing multiple responsibilities.
Our work environment includes:
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Modern office setting
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Growth opportunities
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Casual work attire
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Relaxed atmosphere
Job Description
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5 days/week, M-F
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Flex Hour Options. We know firsthand that families need flexible start/end work hours. We're totally willing to negotiate what works best for the ideal candidate. Mutually-beneficial options might include:
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7:30 am - 3:30 pm
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8:00 am - 4:00 pm
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8:30 am - 4:30 pm
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9:00 am - 5:00 pm
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9:30 am - 5:30 pm
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Compensation:
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Approximately $42,000/annually, commensurate with experience.
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Bi-Annual Bonuses available, based on performance reviews.
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Referral payments for recruiting high-quality projects, upon completion of the project.
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Benefits:
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Health Insurance
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2 Weeks PTO Annually
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Office Environment
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Office is located in Cahaba Heights below new Little Soles location, across from VHECH.
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Updated, casual office with natural daylight.
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Dress Code: Casual (athlesiure is acceptable)
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Electronic Adjustable Standing/Sitting Desk provided.
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Laptop provided.
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Additional monitor provided.
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Bathroom shared by 3 employees.
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Fridge, microwave, coffee maker shared by 3 employees.
Requirements
You gotta be a QBO Guru with construction (or construction-adjacent) office experience!
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Complete understanding of QuickBooks Online.
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Construction bookkeeping experience of 2+ years.
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Complete comfortability with computer products & the internet.
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Excellent understanding of Google Suite, including Gmail, Google Drive, Google Sheets, Google Docs, & Google Calendar.
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Knowledge of general office procedures, such as copying, scanning, filing, and mailing.
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Knowledge of business & accounting terms & processes such as profit, ROI, assets, liabilities, reconciling, etc.
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Ability to effectively manage time, meet deadlines, and work under pressure.
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Ability to work independently & as a member of a team.
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Ability to communicate effectively & professionally, both orally & in writing.
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Innovative & creative in the form of continuous improvement to internal processes.
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Flexible & adaptable to change.
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Knowledge of general office procedures, such as copying, scanning, filing, & mailing.
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Must be able to pass background check.
Superior Qualifications
The following qualities would be icing on the cake!
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Experience with Tallie
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Experience with Monday.com
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Experience with Gusto
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Understanding of construction processes, including assessments, estimates, licensing, permitting, change orders, subcontractors, vendors, etc.
Responsibilities
BOOKKEEPING
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Maintain QuickBooks Online company data.
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Maintain vendor & subcontractor records, including contact information, payment terms, W-9s, insurance, & any other information required.
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Create & maintain customer records including contact & payment information.
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Create monthly P&L statements & profitability reports.
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Write weekly paychecks to 2 laborer employees.
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Manage Accounts Payable.
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Maintain time tracking records for 3-5 employees.
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Record bank & payment transactions.
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Prepare payroll via Gusto.
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Make QBO journal entries.
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Customize reports for the owners, outside accounting experts, government agencies, outside payroll services, and other interested parties.
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Reconcile bank accounts and perform account analysis on assets and liability accounts.
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Work with outside accountant to provide appropriate tax information.
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Manage credit accounts with vendors.
Responsibilities
OFFICE MANAGEMENT
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Maintain appropriate licensing for Jefferson & Shelby Counties & appropriate municipalities, licensing boards, etc.
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Maintain proper insurance, tags, etc. for company assets.
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Track client information & documents via Monday.com, Google Drive, PandaDoc, & QBO.